WEDDING PLANNING

  • Preparation of your wedding budget and assistance with organizing your expenses
  • Customize overall design/decor and concept of wedding day.
  • Refer available ceremony and reception venues that complement your style, anticipated guest count, desired location and budget.
  • Refer exceptional wedding professionals for your event such as photographers, cinematographers, invitations, floral designers and decorators, musicians, officiants, etc.
  • Refer professional makeup artists, hairdressers, masseuse, manicurist/pedicurist, barbers
  • Finalize and review of vendor/venue contracts
  • Coordinate and attend vendor meetings to finalize all details of wedding day.
  • Coordinate floor plan/layout of reception, ceremony and any additional spaces with rental company and venue.
  • Vendor/Venue payment management with due date reminders
  • Attend final meeting with the venue catering coordinator to finalize your event order
  • Guidance with your floor plan
  • Expertise in the fine nuances of cultural and multi-cultural weddings
  • Coordinate rehearsal if needed or requested
  • Ensure that the wedding planning and wedding day is stress free.
  • Includes the “Day of Wedding Coordination” services during the wedding day. (attached document)
  • Includes Day of Wedding Timeline customized to your special day.
  • Any additional details to be discussed and agreed in writing between “coordinator” and “client”.

DAY OF WEDDING COORDINATION

A “Day-Of” Wedding Coordinator is for brides and grooms who have planned their wedding by themselves; however, instead of relying on family and friends to make sure everything runs smoothly the day of, they need a professional to execute the entire wedding.  Includes Day of Wedding Timeline customized to your special day.
PRIOR TO WEDDING DAY:
  •  In person consultation to discuss the specifics of the wedding day.
  •  Unlimited phone calls and emails for any concerns or questions prior to the wedding day.
  •  Confirm all contracts with vendors and ensure that they are aware of final details prior to event day.
  •  Confirm with the wedding party the location and time of where they need to be the wedding day.
  •  Timeline will be provided to bride/groom prior to the wedding day.
  •  Timeline will be provided to all vendors/parties involved prior to wedding day.
AT BRIDES “GETTING DRESSED” LOCATION:
  • Ensure that brides room is completely decorated and the dress, shoes, etc. is perfect
  • Coordinate any floral arrangement deliveries and decoration set up
  • Make sure personal flowers i.e. bridal bouquet, bridesmaid’s flowers, etc. and arrive on time
  • Make sure photographer and videographer arrives on time.
  • Gather bride, bridal party and immediate family for photos
  • Communicate with best man to make sure groom is getting dressed and on-time
  • Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony
CEREMONY:
  • Ensure that ceremony location has been decorated if requested
  • Ensure that ushers/bridesmaids arrive on time 
  • Ensure that personal flowers i.e. flower girl bouquet/baskets, ushers boutonnières, bridesmaids bouquets are all present
  • Ensure that ceremony musicians have arrived and direct them as to where to set up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each set
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Line up the bridal party for their entrances down the aisle
  • Cue ceremony musicians when bridal party is ready to begin processional
  • Gather family and friends for after ceremony photos
PRIOR TO RECEPTION:
  • Ensure that vendors are arriving on time and are aware as to where to set up i.e. musicians, florist, and caterer
  • Make sure reception flowers/décor is set up
  • Set up guest book, champagne flutes, cake cutting utensils, favors
  • Coordinate the setup of  table numbers/names and menu cards
RECEPTION:
  • Ensure proper flow of cocktail hour
  • Look over dining tables and make sure they are set up properly
  • Help guests locate their escort cards and dining tables
  • Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts, parent dances, etc.
  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by the coordinator)
  • Remain easily accessible to prevent & fix any problems that may arise during your wedding
  • Ensure that your wedding day is stress free

EVENTS + MORE

  • Engagement/Proposal Parties
  • Graduation Parties
  • Birthday Parties
  • Anniversary Parties
  • Bridal Showers
  • Baby Showers
  • Gender Reveal
  • Welcome Baby Parties
  • Business/Corporate Meetings and Functions
  • Holiday Parties and Society Galas
  • Breakfast, Brunch, Luncheon, and Dinner Events