Wedding Planning 

• Preparation of your wedding budget and assistance with organizing your expenses
  
• Refer available ceremony and reception venues that complement your style, anticipated guest count, desired location and budget.
  
• Refer exceptional wedding professionals for your event such as photographers, cinematographers, invitations, floral designers and decorators, musicians, officiants, etc.
  
• Refer professional makeup artists, hairdressers, masseuse, manicurist/pedicurist, barbers
  
• Finalize and review of vendor/venue contracts
  
• Coordinate and attend vendor meetings to finalize details
  
• Vendor/Venue payment management with due date reminders
  
• Attend final meeting with the venue catering coordinator to finalize your event order
  
• Receive/track guest RSVP's
  
• Assistance with guest table assignments
  
• Guidance with your floor plan
  
• Research and organize Rehearsal Dinners, Next-Day Brunches, Bridal Showers, Engagement Parties, Out-of-Town Guest Accommodations, and other services as requested
  
• Expertise in the fine nuances of cultural and multi-cultural weddings
  
• Coordinate rehearsal if needed or requested
  
• Ensure that your wedding planning and wedding day is stress free!!
• Includes the “Day of Wedding Coordination” services during the wedding day

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Day of Wedding Coordination

A “Day-Of” Wedding Coordinator is for brides and grooms who have planned their wedding by themselves; however, instead of relying on family and friends to make sure everything runs smoothly the day of, they need a professional to execute the entire wedding. 
PRIOR TO WEDDING DAY:

•  In person consultation to discuss the specifics of the wedding day.
  
•  Unlimited phone calls and emails for any concerns or questions prior to the wedding day.
  
•  Confirm all contracts with vendors and ensure that they are aware of final details prior to event day.
  
•  Confirm all appointments made the day of, for the bride and such as hair, makeup, etc...
  
•  Confirm with the wedding party as to where and what time they need to be the day of
  

AT BRIDES “GETTING DRESSED” LOCATION:

• Ensure that brides room is completely decorated and the dress, shoes, etc is perfect
  
• Coordinate any food deliveries and set up
  
• Coordinate any floral arrangement deliveries and decoration set up
  
• Make sure personal flowers i.e. bridal bouquet, bridesmaid”s flowers and father of the bride’s boutonnière arrive on time
  
• Make sure photographer and videographer arrives on time.
  
• Gather bride, bridal party and immediate family for photos
  
• Communicate with best man to make sure groom is getting dressed and on-time
  
• Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony
  

CEREMONY:

• Ensure that ceremony location has been decorated if requested
  
• Ensure that ushers/bridesmaids arrive on time 
  
• Ensure that personal flowers i.e. flower girl bouquet/baskets, ushers boutonnières, bridesmaids bouquets are all present and in perfect condition 
  
• Ensure that ceremony musicians have arrived and direct them as to where to set up
  
• Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. 
  
• Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  
• Line up the bridal party for their entrances down the aisle
  
• Cue ceremony musicians when bridal party is ready to begin processional
  
• Gather family and friends for after ceremony photos
  

PRIOR TO RECEPTION:

• Ensure that vendors are arriving on time and are aware as to where to set up i.e. wedding band, florist, and caterer
  
• Arrange escort cards 
  
• Make sure reception flowers/décor is set up according to flower order
  
• Meet with catering staff to confirm food timeline
  
• Set up guest book, champagne flutes, cake cutting utensils, favors
  
• Set up table numbers/names and menu cards
  

RECEPTION:

• Ensure proper flow of cocktail hour 
  
• Look over dining tables and make sure they are set up properly
  
• Help guests locate their escort cards and dining tables
  
• Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
  
• Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
  
• Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
  
• Be aware of timing of catering service and make sure people are served promptly
  
• Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by the coordinator)
• Remain easily accessible to prevent & fix any problems that may arise during your wedding
• Ensure that your wedding day is stress free

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Event Planning

• Engagement/Proposal Parties
• Graduation Parties
• Birthday Parties
• Anniversary Parties
• Bridal and Baby Showers
• Welcome Baby Parties
• Business/Corporate Meetings and Functions
• Holiday Parties and Society Galas
• Breakfast, Brunch, Luncheon, and Dinner Events

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Day of Event Coordination

A “Day-Of” Event Coordinator is for those individuals who want to do most of the planning themselves, but when their event day arrives, they need a professional to carry out all of their planning and ensure that the event runs smoothly. 
PRIOR TO EVENT DAY:

• In person consultation to discuss the specifics of the event and requirements. 
  
• Unlimited phone calls and emails for any concerns or questions prior to the event
  
• Confirm final details and event locations with vendors prior to event day
  

THE DAY OF:

• Ensure that vendors are arriving on time and are aware as to where to set up i.e. photo, video, music, etc.
  
• Arrange escort cards 
  
• Set up table numbers/names and menu cards
• Make sure reception flowers/décor is set up according to flower order
  
• Meet with catering staff to confirm food timeline
• Ensure that the cake/dessert table is accurately set up

DURING THE EVENT

• Help guests locate their escort cards and dining tables
• Ensure proper flow of cocktail/dinner hour 
• Look over dining tables and make sure they are set up properly
• Ensure that the event is running smoothly and as to planned
  
• Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by the coordinator)
• Remain easily accessible to prevent & fix any problems that may arise during your event
  
• Ensure that your event is stress free!!