Wedding Planning, Event Coordination, & Design
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Wedding Planning 

  • Preparation of your wedding budget and assistance with organizing your expenses
  • Refer available ceremony and reception venues that complement your style, anticipated guest count, desired location and budget.
  • Refer exceptional wedding professionals for your event such as photographers, cinematographers, invitations, floral designers and decorators, musicians, officiants, etc.
  • Refer professional makeup artists, hairdressers, masseuse, manicurist/pedicurist, barbers
  • Finalize and review of vendor/venue contracts
  • Coordinate and attend vendor meetings to finalize details
  • Vendor/Venue payment management with due date reminders
  • Attend final meeting with the venue catering coordinator to finalize your event order
  • Receive/track guest RSVP's
  • Assistance with guest table assignments
  • Guidance with your floor plan
  • Research and organize Rehearsal Dinners, Next-Day Brunches, Bridal Showers, Engagement Parties, Out-of-Town Guest Accommodations, and other services as requested
  • Expertise in the fine nuances of cultural and multi-cultural weddings
  • Coordinate rehearsal if needed or requested
  • Ensure that your wedding planning and wedding day is stress free!!
  • Includes the “Day of Wedding Coordination” services during the wedding day

Day of Wedding Coordination

A “Day-Of” Wedding Coordinator is for brides and grooms who have planned their wedding by themselves; however, instead of relying on family and friends to make sure everything runs smoothly the day of, they need a professional to execute the entire wedding. 
PRIOR TO WEDDING DAY:
  •  In person consultation to discuss the specifics of the wedding day.
  •  Unlimited phone calls and emails for any concerns or questions prior to the wedding day.
  •  Confirm all contracts with vendors and ensure that they are aware of final details prior to event day.
  •  Confirm all appointments made the day of, for the bride and such as hair, makeup, etc...
  •  Confirm with the wedding party as to where and what time they need to be the day of
AT BRIDES “GETTING DRESSED” LOCATION:
  • Ensure that brides room is completely decorated and the dress, shoes, etc is perfect
  • Coordinate any food deliveries and set up
  • Coordinate any floral arrangement deliveries and decoration set up
  • Make sure personal flowers i.e. bridal bouquet, bridesmaid”s flowers and father of the bride’s boutonnière arrive on time
  • Make sure photographer and videographer arrives on time.
  • Gather bride, bridal party and immediate family for photos
  • Communicate with best man to make sure groom is getting dressed and on-time
  • Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony
CEREMONY:
  • Ensure that ceremony location has been decorated if requested
  • Ensure that ushers/bridesmaids arrive on time 
  • Ensure that personal flowers i.e. flower girl bouquet/baskets, ushers boutonnières, bridesmaids bouquets are all present and in perfect condition 
  • Ensure that ceremony musicians have arrived and direct them as to where to set up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. 
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Line up the bridal party for their entrances down the aisle
  • Cue ceremony musicians when bridal party is ready to begin processional
  • Gather family and friends for after ceremony photos
PRIOR TO RECEPTION:
  • Ensure that vendors are arriving on time and are aware as to where to set up i.e. wedding band, florist, and caterer
  • Arrange escort cards 
  • Make sure reception flowers/décor is set up according to flower order
  • Meet with catering staff to confirm food timeline
  • Set up guest book, champagne flutes, cake cutting utensils, favors
  • Set up table numbers/names and menu cards
RECEPTION:
  • Ensure proper flow of cocktail hour 
  • Look over dining tables and make sure they are set up properly
  • Help guests locate their escort cards and dining tables
  • Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
  • Be aware of timing of catering service and make sure people are served promptly
  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by the coordinator)
  • Remain easily accessible to prevent & fix any problems that may arise during your wedding
  • Ensure that your wedding day is stress free

Event Planning

  • Engagement/Proposal Parties
  • Graduation Parties
  • Birthday Parties
  • Anniversary Parties
  • Bridal and Baby Showers
  • Welcome Baby Parties
  • Business/Corporate Meetings and Functions
  • Holiday Parties and Society Galas
  • Breakfast, Brunch, Luncheon, and Dinner Events

Day of Event Coordination

A “Day-Of” Event Coordinator is for those individuals who want to do most of the planning themselves, but when their event day arrives, they need a professional to carry out all of their planning and ensure that the event runs smoothly. 
PRIOR TO EVENT DAY:
  • In person consultation to discuss the specifics of the event and requirements. 
  • Unlimited phone calls and emails for any concerns or questions prior to the event
  • Confirm final details and event locations with vendors prior to event day
THE DAY OF:
  • Ensure that vendors are arriving on time and are aware as to where to set up i.e. photo, video, music, etc.
  • Arrange escort cards 
  • Set up table numbers/names and menu cards
  • Make sure reception flowers/décor is set up according to flower order
  • Meet with catering staff to confirm food timeline
  • Ensure that the cake/dessert table is accurately set up
DURING THE EVENT
  • Help guests locate their escort cards and dining tables
  • Ensure proper flow of cocktail/dinner hour 
  • Look over dining tables and make sure they are set up properly
  • Ensure that the event is running smoothly and as to planned
  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by the coordinator)
  • Remain easily accessible to prevent & fix any problems that may arise during your event
  • Ensure that your event is stress free!!